Executive Assistant to CEO
- Location
- Mumbai
- Date
- 18, November 2025
- Job Type
- Full time (Remote)
About us
Prose Integrated is a new-age PR, Digital, and Advocacy agency founded in 2014. With a portfolio of 100+ clients and a presence across Mumbai, Delhi, Bangalore, and Pune, we partner with brands across diverse sectors—including Education, BFSI, FinTech, IT, Insurance, Consulting, Education, Real Estate, Manufacturing, Pharma and Start-ups—to deliver impactful, insight-led communication.
About the Role
- We’re expanding our team and looking for a proactive, organised, and resourceful Executive Assistant with a minimum of 5 years of experience supporting leadership within a PR, communications, or creative agency environment.
- At Prose, we believe people make the place. We’re a dynamic blend of Gen X, Millennials, and Gen Z professionals — united by energy, ambition, and purpose. As part of our next growth phase, we are seeking someone who brings structure, agility, and strong communication skills to the role.
- The ideal candidate is someone who can seamlessly manage calendars, coordinate operations, support leadership priorities, and maintain a smooth workflow across teams. You will play a key role in enabling efficient decision-making, strengthening internal coordination, and enhancing our people-first culture.
Requirements
- Bachelor’s degree in Business Administration, Communications, or a related field.
- Minimum 5 years of experience supporting a senior leader, entrepreneur, or C-suite executive.
- Strong organisational, time-management, and multitasking skills.
- Excellent written and verbal communication, with the ability to interact confidently at all levels.
- High level of discretion, integrity, and professionalism.
- Proficiency in Google Workspace / Microsoft Office Suite.
- Adaptable, proactive, and comfortable managing dynamic schedules and priorities.
What you will do
- EXECUTIVE SUPPORT:
- Manage the CEO's calendar, schedule meetings, and coordinate domestic and international travel.
- Handle email correspondence, calls, and meeting requests with efficiency and discretion.
- Prepare briefing notes, presentations, and reports for internal and external meetings.
- Track follow-ups, monitor project timelines, and ensure all deliverables and commitments are met.
- BUSINESS COORDINATION:
- Liaise with internal teams and external stakeholders on behalf of the CEO.
- Support the creation of business decks, proposals, and meeting documentation.
- Conduct research, compile data, and prepare insights for strategic discussions and key initiatives.
- Maintain absolute confidentiality and professionalism in all business matters.
- PERSONAL ASSISTANCE:
- Oversee personal appointments, errands, and logistics as required.
- Coordinate family and personal travel, events, and important occasions.
- Manage reimbursements, expenses, and financial tracking for both personal and professional requirements.
- OPERATIONAL EFFICIENCY:
- Identify opportunities to streamline workflows and optimise the CEO's time management.
- Maintain task lists, reminders, and ensure timely execution of priorities.
- Assist in planning and coordination of company events and CEO-led initiatives.
Why Join Prose
- Be part of a fast-growing integrated communications agency working across diverse sectors.
- Contribute directly to leadership effectiveness in a structured, collaborative work environment.
- Gain exposure to high-level coordination, strategic planning, and cross-functional operations.
- Grow in a role that values precision, professionalism, and proactive support.
Other Details
- Work Days: Monday to Friday, alternate Saturdays, 9:30am - 6:30pm
- Location: Near T2 Airport, Mumbai
- Compensation: As per experience and industry standards
- Employment Type: Full Time
- To apply, email your CV and current CTC to hr@proseintegrated.com with the subject line “HR Executive – Mumbai.”
- Apply Job
Meet Us
If you would like to work with us or just want to get in touch, we’d love to hear from you!
Mumbai
Prose Integrated, 502 & 702, Star Hub, Near T2 Airport – ITC Grand Maratha, Ashok Nagar, Sahar Road, Mumbai – 400 069
Kolkata
Black Burn Lane, Kolkata
Pune
Ganesh Nagar, Bopkhel, Pune
New Delhi
Green Park, New Delhi
Bangalore
HRBR extension, Bangalore
©2025 BY PROSE CONSULTING LLP